Hi there, it’s Tyrone from Tyroneshum.com. In today’s video tutorial, I want to show you some affordable and cheap hosting services that you can use to host all your videos and this was a question that was asked by one of my subscribers on my blog. What I wanted to share with you today is in two different parts.

The first part I’m going to share with you is a cheap solution or free solution I should say where you can host all your videos for free and then the second part, I’m going to show you an affordable, cheap hosting solution which will cost you no more than 15 cents a gigabyte of video which I’ll show you in the next part of the video.

So the first thing I want to show you are the video sites that I currently use to host all my videos for the blog. So let’s hop onto the first one that I want to show you here. The first one that you can see right here is YouTube and YouTube is a service that I use very, very highly to post all my videos up to 10 minutes long. It’s a free service and as long as you abide by their terms and conditions, you can post literally anything that you want.

You can easily dominate your niche inside YouTube. What I found is YouTube has over millions and millions of people coming through so it’s a very highly searched video site and you can easily dominate with a lot of traffic in general, traffic back to your blog or subscribers or wherever you want to drive traffic so I highly recommend using YouTube. The second one that I recommend as well is Viddler. Viddler is an excellent site as well. It’s a great site for people who need to post more than 10 minutes in their videos. YouTube has a restriction of 10 minutes unless you’re a partner with YouTube and a lot of people find it very difficult to be able to get the partnership agreement applied or sent and setup with YouTube. So if you want to post for videos that are longer than 10 minutes long, Viddler is a great place to be able to set that up and you can use it to do pretty much the same thing on what you do with YouTube.

I usually post all my video interviews here or anything that requires me to explain something that’s quite a lot more detail that requires more than 10 minutes. All right to speed it up and to get your video out into market much quicker, and distribute it across numerous sites, I recommend free service called TubeMogul. What TubeMogul allows you to do is to post to YouTube, Blip.tv, Metacafe, all those video sites that are out there and it allows you to post it out to numerous networks giving you lots of backlinks back to your website.

I’ll show you right now how it works on my system because I’m pretty sure a lot of you are probably out there thinking okay, if I post on YouTube, how do I get more backlinks back to my blog? And, you can do this with TubeMogul by getting a few backlinks from different multiple websites. So let’s just jump in to TubeMogul and I’ll show you my Uploads area. Just a little tip here just to share with you at the moment is that I have a lot of videos produced on the backend and I don’t usually distribute them until the day that comes to broadcasting or publishing on the blog. But there’s a really neat trick inside TubeMogul, it’s that you can upload as many videos as you want but just don’t publish them. Say for example, as I’ve mentioned previously, I usually schedule all my video posts out probably around about the beginning of the month. So I might create 10 videos for the month and I have them uploaded onto TubeMogul but they don’t get distributed or published online until the day that comes. It allows you to store your videos on there and what I get my virtual assistants to do is when the day does come out to distribute, I get them to launch it and send it off to the website then post onto the blog automatically for me. So that way, I’ve fast tracked all my videos and at the same I’ve streamlined my systems here so that I can free up my time to do other things. Let’s just hop in here, the most recent video that I’ve done is How To Get More Time Back Using These Productivity Tools. So I’ll click on this just to show you what I mean. All right, as you can see right here, I’ve got five services that I post up my videos to: YouTube, DailyMotion, Yahoo, Metacafe and Blip.tv and these five services allow me just to automatically post it out to those video sites which are all free to do.

But the beauty of doing this is that you post one video up to TubeMogul and it distributes to five multiple sites. Also, the great thing is if you click on More Sites here, you can post to all these other video sites which are all free as well. So if you have all the usernames setup and so forth, you can post to all these video sites for free which is really powerful because what will happen is that your content will get distributed across multiple video sites. Furthermore, allowing incurring in more backlinks into your own video and increasing your search engine ranking as well.

So this is a powerful way to be able to increase your video distribution and also upload and host your videos for free all online. I hope that sharing this with you will give you an idea on how I go about using these free services to post onto my blog. All these are all streamlined to setup on my system for my virtual assistants to complete for me. In my next video, I’ll be showing you exactly what hosting sites that are quite affordable and also cheap to use and you can check those out once I show you in the next video because I’m pretty sure if you have some membership sites or have any videos that you don’t want to post out to the public, these would be very, very good for you to use.

All right, that’s it for this video today. Any feedback, any comments, just leave back down on the blog here. Love you to post this onto FaceBook or Twitter and share with other people out there. If you’ve got any questions, just feel free to send them through and ask me as well. It’s Tyrone from Tyroneshum.com and I’ll talk to you soon in the next video.

Hey everyone, it’s Tyrone from Tyroneshum.com. Thanks very much for visiting this video today. I want to share with you something that a lot of people particularly my coaching students and subscribers have been asking me is how do I manage all my virtual staff and all the team together, not having to spend so much time checking back and forth and managing the projects.

Well, what I would suggest highly is to create or to buy a system such as project management system to put into place. One that I’ve been using very successfully is called ActiveCollab. ActiveCollab is not that expensive to buy, you can actually buy it outright for around $400 US. Once you set that system up, you can basically be able to access and transfer all the details and manage your day-to-day projects all in one place. Another system that you can use as well is called BasecampHQ and a lot of marketers out there also recommend it too, it’s very simple to use.

So, that’s what I recommend doing — to use a project management system. Inside the project management system, you can manage everything from your projects, staff, communication, etc. It’s simply having a backlog that’s loaded up into there. The great thing about running in a project management system is you can track what’s going on. That’s what I love — I’ll just have to hop into the system and see how progress is working on this project, what’s happening with this project, and so forth. That’s a great way doing it.

One other thing I want to mention as well is keeping track of all passwords and usernames can be a hassle so what I also recommend doing is setting up an account in this system called Lastpass.com. What you can do from there is setup all your passwords inside this little system which is free, and have it linked out to your project management system so that if any of your virtual staff or team members needs to access your usernames or passwords for certain projects, they can easily use this system, log it in and once they’ve put it straight up, they’ll have complete access to anything that they need to do.

So those are two things that I want to clear up with people — as I said, these 2 pieces of software that I highly recommend is ActiveCollab which you can just buy outright or setup for yourself which is a project management system, or BasecampHQ which is an online system which you just have to pay monthly fee and everything runs online there for you.

I hope you enjoyed that little tip and if you have any more questions, I’d love to hear from your feedbacks and your comments just right below down here. I’d love to hear any further interesting topics that you might want me to talk about and share with you as well. Have a great day and I’ll see you in the next video!

Hey everyone, it’s Tyrone from Tyroneshum.com. A question I get asked a lot is how do I train my virtual staff? So today, I’m going to share with you a step by step process in how to train your virtual staff.

So you found your virtual staff and you’re ready to move on and ready to get them start working for you full time or even if they’re not working for you full time, part time is fine. Let’s start with the first thing. The first thing is to talk a little bit more about what you need to do to be able to prepare them so that they can know exactly what they need to do. The first point I want to note to you is train them only one thing first. Start them off with one main task.

Let’s say for example, if you want them to run a whole new campaign for Adwords or you want them to setup a website for you, which is just one project or one task. You train them up so that they familiarize themselves and get really good at this one task. What I usually do is before I get them to start on a project is I actually sit down, and I open up my mind mapping software. The software that I use to be able to generate a mind map is called Freemind. You can download Freemind if you’ll just run it on a Google search on the Internet.

It’s basically a mind mapping software which allows you to be able to layout step by step the path and the process or the screenflow on how you go about getting the project done. If you just want to break down all the information, that’s a great way to do it and use Freemind to do that. Now, if you want more of a structure where you just go step by step showing them a flowchart for example, there’s really good software that I also use called Gliffy. You can download it or use it in Gliffy.com and that allows you to be able to draw arrows and boxes to be able to do a nice little flowchart of what you need to be done.

So those are the two pieces of software that I usually use. I start off with Freemind first, downpour my information and ideas onto the computer, see what it’s going to head and exactly what I want to do. Then, I jump straight in Gliffy and do a flowchart of exactly where the tasks of how the processes work. What I’ll do is I take my flowchart and I’ll put together a step by step instruction of how to complete the task and I start to generate the videos. The way I generate those videos is either sit in front of camera like what I’m doing like now or to turn on my computer where I have a little webcam and talk in front of the camera, I can do that. Or, if there’s a very technical side of things, I turn on my little software called Jing. Jing project is a free software made by TechSmith which you can download from Jingproject.com.

That basically captures five minutes of what you’re doing on screen. That way, you can easily show to your virtual staff or virtual assistant exactly step by step what needs to be done and how to go about approaching it. So, that’s what I do. I create those videos and once I’ve created those videos, I’ll upload it to the project management system. Once that’s done, I’ll send it straight over to my virtual staff and I say, start from steps 1 to 5 and just learn doing the steps and once you’ve done that, start doing the work for me. That’s how I go about training my virtual staff.

It’s not anything that’s really difficult, it just takes a bit of time. But the best thing I can recommend you to do is to take some time out and just set these training videos out because once you set them out once, they’re there forever. It’ll save you amount of ample time because once you train up your virtual staff, they can train the new virtual staff that you hire later on by just giving these same videos to them and they’ll be able to add tips, points, etc to it. One last thing I want to mention as well to you is make sure you get your virtual staff or virtual assistant to document everything that they do so if they implemented a new process, or added some new tips or ideas on how to make this process better, get them to document it for you and upload it to project management system. That way, they can always refer back to it.

That’s pretty much on how you go about doing that. Hopefully, that little tip can help you save amount of time in training your virtual staff because that’s something I find quite turning point for a lot of people because I find that it’s what holds them back from taking that next step to free themselves up to do the things that they need to do. If you haven’t trained the virtual staff, they would still run back and forth trying to get them to do the same things over and over again.

That’s pretty much what I do and I’d love to hear some more of your feedbacks and comments. Just put them right below at my blog or if you’re watching this on Youtube, just visit my blog at Tyroneshum.com. So, I’ll see you in the next video, it’s Tyrone Shum from Tyroneshum.com. I look forward to seeing you soon. Bye for now!

Hi everyone, it’s Tyrone from Tyroneshum.com! I want to share with you today a really, really common question I get all the time. This is usually for the newbies who are just starting to outsource. As like me, I’ve been through and when I first started looking at outsourcing my business, outsourcing all my tasks and get people to do the work, I go “Who shall I outsource first to?”, “Where should I find the first person?” I want to answer those questions who should you hire first or who should you outsource to first and there’s many ways or options to go about this but I’m giving you just two simple options.

The first thing is I would firstly look for someone to work for you full time. Don’t hire any contractors, don’t hire anyone who’s just going to be here and be just doing one of the tasks because once you spend time training them, you’re going to lose those skills. That’s the first thing, hire someone for full time. If you can’t afford someone on full time, go for someone who’s part time because when you hire someone part time, at least they’re going to be working for you minimum 20 hours a week.

If you hire someone full time, it’s 40 hours a week and they’re going to be managing whole business for you or managing a lot of your tasks that you’re currently doing yourself. The mindset to have is not to think “Okay, because I’m going to offload say 40 hours of my work, I’m going to do twice as much work.” Yes, in many ways you can think that might work at first but what you’re trying to do is actually cut down your hours so you’re probably working at most 2-3 hours a day and for your staff to be working for you 40+ hours a week.

So that’s the first tip, to hire someone full time. The second thing that I recommend you do is to hire someone specifically for a skill. Now, every single person out there that you’re probably looking for has different skills. They could be focused on for example being a virtual assistant, being a programmer, a writer, and so forth. I don’t recommend hiring someone that’s going to be overall because you’re not going to be able to find that person.

You can’t find someone who’s going to be doing all your administration, transcripts, writing your posts and doing programming at the same time. That person doesn’t exist because that person is basically going to be you. So I recommend if you want to get someone who’s just going to start your administration work such as posting your blog posts onto your blog, handling your emails, just general overview of handling all the day-to-day tasks that’s very monotonous, hire a virtual assistant.

That’s what I did from my experience. My first virtual assistant I hired was from India. That experience wasn’t very good for me and I’ve learned from those experiences because I realized that it’s a culture breakdown. I’m not going to go to the story about what happened there in terms of my experience with hiring a virtual assistant from India but since I found someone from the Philippines, I had an absolutely amazing time with them. They’ve been stuck with me for as long as I’ve been running my business so I’ve been very, very happy and exceptionally proud with what they’ve done. The kind of work they’ve put in and loyalty they’ve had with me has been of high value.

If you want to have those kinds of things or offload those things, I firstly recommend hiring a virtual assistant. I’ll give you just a quick way to be able to let go of all the day-to-day things that are probably taking lot of your time and no doubt you might be thinking blog posting might not just take me half an hour just to put it up myself or to render a video, putting a video online for me might take 10, 15 minutes or so. Well, you add that all up and you’ll have multiple things to do and it adds up to your time. You should be spending a lot of time that you have to be focusing on dollar productive activities such as building relationships with leading people that will be able to help you refer business or you might be spending more time marketing and advertising your business to get more leads to come through.

Those are the things that you might probably want to consider. You can eventually outsource all these things as well but if you’re just starting out like how I was, your virtual assistant would help you there. That’s just something where I’ll go and as soon as you build your team and you’ve trained the first one and you get that person to train the second person and so forth then you start to develop a team that you can rely on and outsource all your work to.

That’s what I would recommend doing and hopefully, that answers the questions that a lot of people been asking me. I hope to see you in the next video. This is it for me today, and if you’ve got feedback or comments, I love to hear them so simply put your details down below and leave a feedback and comment of what you think about this video and any other questions that you might have as well. I’ll speak to you soon. It’s Tyrone Shum from Tyroneshum.com, I’ll see you in the next video.