In today’s tip, there are two key points that I wanted to share with you. This is how you focus on working with someone full-time and with specialized skill when you start to outsource your business as they will provide the best leverage and time. Learn how I successfully achieved this inside this video.
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Hi everyone, it’s Tyrone from Tyroneshum.com! I want to share with you today a really, really common question I get all the time. This is usually for the newbies who are just starting to outsource. As like me, I’ve been through and when I first started looking at outsourcing my business, outsourcing all my tasks and get people to do the work, I go “Who shall I outsource first to?”, “Where should I find the first person?” I want to answer those questions who should you hire first or who should you outsource to first and there’s many ways or options to go about this but I’m giving you just two simple options.
The first thing is I would firstly look for someone to work for you full time. Don’t hire any contractors, don’t hire anyone who’s just going to be here and be just doing one of the tasks because once you spend time training them, you’re going to lose those skills. That’s the first thing, hire someone for full time. If you can’t afford someone on full time, go for someone who’s part time because when you hire someone part time, at least they’re going to be working for you minimum 20 hours a week.
If you hire someone full time, it’s 40 hours a week and they’re going to be managing whole business for you or managing a lot of your tasks that you’re currently doing yourself. The mindset to have is not to think “Okay, because I’m going to offload say 40 hours of my work, I’m going to do twice as much work.” Yes, in many ways you can think that might work at first but what you’re trying to do is actually cut down your hours so you’re probably working at most 2-3 hours a day and for your staff to be working for you 40+ hours a week.
So that’s the first tip, to hire someone full time. The second thing that I recommend you do is to hire someone specifically for a skill. Now, every single person out there that you’re probably looking for has different skills. They could be focused on for example being a virtual assistant, being a programmer, a writer, and so forth. I don’t recommend hiring someone that’s going to be overall because you’re not going to be able to find that person.
You can’t find someone who’s going to be doing all your administration, transcripts, writing your posts and doing programming at the same time. That person doesn’t exist because that person is basically going to be you. So I recommend if you want to get someone who’s just going to start your administration work such as posting your blog posts onto your blog, handling your emails, just general overview of handling all the day-to-day tasks that’s very monotonous, hire a virtual assistant.
That’s what I did from my experience. My first virtual assistant I hired was from India. That experience wasn’t very good for me and I’ve learned from those experiences because I realized that it’s a culture breakdown. I’m not going to go to the story about what happened there in terms of my experience with hiring a virtual assistant from India but since I found someone from the Philippines, I had an absolutely amazing time with them. They’ve been stuck with me for as long as I’ve been running my business so I’ve been very, very happy and exceptionally proud with what they’ve done. The kind of work they’ve put in and loyalty they’ve had with me has been of high value.
If you want to have those kinds of things or offload those things, I firstly recommend hiring a virtual assistant. I’ll give you just a quick way to be able to let go of all the day-to-day things that are probably taking lot of your time and no doubt you might be thinking blog posting might not just take me half an hour just to put it up myself or to render a video, putting a video online for me might take 10, 15 minutes or so. Well, you add that all up and you’ll have multiple things to do and it adds up to your time. You should be spending a lot of time that you have to be focusing on dollar productive activities such as building relationships with leading people that will be able to help you refer business or you might be spending more time marketing and advertising your business to get more leads to come through.
Those are the things that you might probably want to consider. You can eventually outsource all these things as well but if you’re just starting out like how I was, your virtual assistant would help you there. That’s just something where I’ll go and as soon as you build your team and you’ve trained the first one and you get that person to train the second person and so forth then you start to develop a team that you can rely on and outsource all your work to.
That’s what I would recommend doing and hopefully, that answers the questions that a lot of people been asking me. I hope to see you in the next video. This is it for me today, and if you’ve got feedback or comments, I love to hear them so simply put your details down below and leave a feedback and comment of what you think about this video and any other questions that you might have as well. I’ll speak to you soon. It’s Tyrone Shum from Tyroneshum.com, I’ll see you in the next video.
Hopefully from now on, you’ll be starting to find your suitable virtual staff to be working with you on a full time basis and better, to work for you in the long term. So, once you set that all up, feel free to put in your suggestions, feedback and also comments right below or make use of the beautiful share buttons as well below to let your networks know. I’d really appreciate it! Thanks so much for spending few minutes with me today and see you around!
[..YouTube..] hi tyrone,
if a copywriter from the philippines want to work with an internet market like you, where should they go or whom they should contact to? is there a site where they could register to be hired?
I recently found your blog and I must say I’m loving it. I do have a few questions though that maybe you could answer in a blog post. I’m a little confused by the whole V.A. thing. I get the reason for outsourcing, but what exactly does a V.A. do?
I know you said check e-mail post blog post, but how does a V.A. answer e-mail for you? For instantly, when people e-mail me they are asking for advice, recommendations and etc. How would your V.A. know how to respond? How do you teach a V.A. to respond to mail the way you would. Maybe I’m overthinking it, but something that has been on my mind.
Also, maybe you could do a video of your V.A. explaning the task they do for you and how they do it. you said you won’t find a V.A. to do everything so what would be a top 10 list of what they could do for you?
I’ve hired programmers, designers and etc, but the whole V.A. thing just escapes me. I guess what I’m saying is if your paying full time 40 hours a week what exactly are they doing in all that time especially since they can’t do programmer and etc. No offense but hiring someone to just post blog post and do e-mail doesn’t seem like it would take 40 hours a week. Maybe you could do a post that shows how you utlize your V.A. within that time frame.
What are some stuff they do for you, task and etc. It’s late and I’m tired so hopefully this post makes some sense. Love the site
Thanks for stopping by. This is a great question. V.A’s can help you do almost anything – from handling emails, to booking appointments to processing your paperwork. It’s up to you what you need them for. Look at it as though they are your Personal assistant, except are virtual in a different location in the world.
How to train your virtual assistants to respond? Well this one requires training and to get them familiarised with your business. I would recommend getting them to review your FAQ’s if you have one. Otherwise I would suggest putting one in place. This would help answer a lot of the common questions. Then over time they will be able to handle your questions via email once they understand your business.
About the video for V.A’s – that’s a good one and I’ll jot that down to create one for everyone.
What a V.A can do? Well there are a ton of things:
- administrative support
- management that might include any number of ongoing tasks, functions and roles delivered on an ongoing basis
- responding to emails
- processing blog posts
- maintaining a blog post and filtering comments
- almost anything you train them to do
Thanks for stopping by and wow 30 minutes! Time flies when we have video because it’s so addictive. Thanks for subscribing and I’m getting very excited for your upcoming launch and it’s all thanks to you.
Thanks for sharing this Tyrone. Outsourcing can really help us grow our business as it leverages our time and efforts so we can focus on some other things. As we all know, if your business is growing, we should outsource so we can also take care of other things as well to speed up the success.
Leveraging is the key when it comes to being successful in business.
You’re welcome and that’s so true. And before you think you could outsource, you need to plan ahead of the things that you want to get outsourced first so that you’ll not have any more problems when it comes to getting the work started and having your new staff on board. That way, you’ll also not risk anything to ruin the business.
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My name is Tyrone Shum and I'm on a journey to outsource and automate my business to allow me to work only 12 hours a week. On this website I share with you my outsourcing strategies to achieve this goal and I have a passion to teach others about what I do. Read more 
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Convergys!
[..YouTube..] hi tyrone,
if a copywriter from the philippines want to work with an internet market like you, where should they go or whom they should contact to? is there a site where they could register to be hired?
Hi Tyrone,
One more question. I’m getting ready to take a plunge and hire a V.A. from onlinejobs.ph and I want to know when to pay my V.A. f
For instance, do you pay them once a week, once every two weeks or just once a month?
Thanks
Sean
Also, how do you get access to bestjob PH. Which is better Online Job or the bestjob?
Hi Sean,
Great question. I usually pay my V.A’s monthly. It’s saves fees on both sides.
Thanks.
Hmmmm….So they must be able to get by on getting one lump sum a month. Cool!
Also, is there a way to get access to bestjob.ph? Also, which one is better bestjob.php or onlinejob.ph
Hi Sean,
Yes that’s correct. You can signup to bestjobs.ph for $35 via my link and I can give you access: http://www.tyroneshum.com/bestjobs
Onlinejobs.ph seems to stream the same candidates across from bestjobs.ph. So bestjobs.ph is just the same.
Thanks.
Hi Tyrone,
I recently found your blog and I must say I’m loving it. I do have a few questions though that maybe you could answer in a blog post. I’m a little confused by the whole V.A. thing. I get the reason for outsourcing, but what exactly does a V.A. do?
I know you said check e-mail post blog post, but how does a V.A. answer e-mail for you? For instantly, when people e-mail me they are asking for advice, recommendations and etc. How would your V.A. know how to respond? How do you teach a V.A. to respond to mail the way you would. Maybe I’m overthinking it, but something that has been on my mind.
Also, maybe you could do a video of your V.A. explaning the task they do for you and how they do it. you said you won’t find a V.A. to do everything so what would be a top 10 list of what they could do for you?
I’ve hired programmers, designers and etc, but the whole V.A. thing just escapes me. I guess what I’m saying is if your paying full time 40 hours a week what exactly are they doing in all that time especially since they can’t do programmer and etc. No offense but hiring someone to just post blog post and do e-mail doesn’t seem like it would take 40 hours a week. Maybe you could do a post that shows how you utlize your V.A. within that time frame.
What are some stuff they do for you, task and etc. It’s late and I’m tired so hopefully this post makes some sense. Love the site
Sean
Hi Sean,
Thanks for stopping by. This is a great question. V.A’s can help you do almost anything – from handling emails, to booking appointments to processing your paperwork. It’s up to you what you need them for. Look at it as though they are your Personal assistant, except are virtual in a different location in the world.
How to train your virtual assistants to respond? Well this one requires training and to get them familiarised with your business. I would recommend getting them to review your FAQ’s if you have one. Otherwise I would suggest putting one in place. This would help answer a lot of the common questions. Then over time they will be able to handle your questions via email once they understand your business.
About the video for V.A’s – that’s a good one and I’ll jot that down to create one for everyone.
What a V.A can do? Well there are a ton of things:
- administrative support
- management that might include any number of ongoing tasks, functions and roles delivered on an ongoing basis
- responding to emails
- processing blog posts
- maintaining a blog post and filtering comments
- almost anything you train them to do
Thanks.
Hey Tyrone
Guess what!?
Your blog has just come to life for me with all your videos on them!
Before I would visit your blog and not spend more than a couple of minutes on it.
Now with video, I’ve already spent 30 minutes on here!
Proof that video is cool and that your videos ROCK!
I’ve just subscribed to your YouTube channel, and now also your blog!
Keep up the excellent work!
Gideon Shalwick
Hey Gids,
Thanks for stopping by and wow 30 minutes! Time flies when we have video because it’s so addictive. Thanks for subscribing and I’m getting very excited for your upcoming launch and it’s all thanks to you.
Thanks for sharing this Tyrone. Outsourcing can really help us grow our business as it leverages our time and efforts so we can focus on some other things. As we all know, if your business is growing, we should outsource so we can also take care of other things as well to speed up the success.
Leveraging is the key when it comes to being successful in business.
Kind regards,
Gary
Hi Gary,
You’re welcome and that’s so true. And before you think you could outsource, you need to plan ahead of the things that you want to get outsourced first so that you’ll not have any more problems when it comes to getting the work started and having your new staff on board. That way, you’ll also not risk anything to ruin the business.