You will learn inside the video the system I use to manage an outsourced team with minimal effort. Whether you have one virtual assistant, or hundreds of people working for you this system makes your life very easy and is virtually mobile allowing you to travel and run this from anywhere in the world. There’s some great tools and softwares I share with you inside as well.
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Hey everyone, it’s Tyrone from Tyroneshum.com. Thanks very much for visiting this video today. I want to share with you something that a lot of people particularly my coaching students and subscribers have been asking me is how do I manage all my virtual staff and all the team together, not having to spend so much time checking back and forth and managing the projects.
Well, what I would suggest highly is to create or to buy a system such as project management system to put into place. One that I’ve been using very successfully is called ActiveCollab. ActiveCollab is not that expensive to buy, you can actually buy it outright for around $400 US. Once you set that system up, you can basically be able to access and transfer all the details and manage your day-to-day projects all in one place. Another system that you can use as well is called BasecampHQ and a lot of marketers out there also recommend it too, it’s very simple to use.
So, that’s what I recommend doing — to use a project management system. Inside the project management system, you can manage everything from your projects, staff, communication, etc. It’s simply having a backlog that’s loaded up into there. The great thing about running in a project management system is you can track what’s going on. That’s what I love — I’ll just have to hop into the system and see how progress is working on this project, what’s happening with this project, and so forth. That’s a great way doing it.
One other thing I want to mention as well is keeping track of all passwords and usernames can be a hassle so what I also recommend doing is setting up an account in this system called Lastpass.com. What you can do from there is setup all your passwords inside this little system which is free, and have it linked out to your project management system so that if any of your virtual staff or team members needs to access your usernames or passwords for certain projects, they can easily use this system, log it in and once they’ve put it straight up, they’ll have complete access to anything that they need to do.
So those are two things that I want to clear up with people — as I said, these 2 pieces of software that I highly recommend is ActiveCollab which you can just buy outright or setup for yourself which is a project management system, or BasecampHQ which is an online system which you just have to pay monthly fee and everything runs online there for you.
I hope you enjoyed that little tip and if you have any more questions, I’d love to hear from your feedbacks and your comments just right below down here. I’d love to hear any further interesting topics that you might want me to talk about and share with you as well. Have a great day and I’ll see you in the next video!
So what did you think? I always love hearing your feedback, so please leave me a comment down below with questions, thoughts, or feedback. And please share this post with your Twitter and FB friends by clicking on the share buttons below. I totally appreciate it!! Thanks so much for spending time with me here today!
[..YouTube..] ActiveCollab looks like a great product! Maybe you can add a WMFP assessment like in ProjectCodeMeter to make a work hours estimates.
Voz
Hi Tyrone,
You mentioned about Lastpass which I use to manage my online passwords.
Do you share your Lastpass account with your staff so they too have access to admin panels of your websites?
I’ve been worried about giving admin access to staff you’ve never met and would be very interested to hear how you do.
Besides your e-course videos are great! Thanks for sharing
ActiveCollab Or BaseCamp , good choice but a few open source will be a good one. I came across this one, Project HQ. Isn’t it any better than the two former project management tool mentioned.
I haven’t tried Project HQ and if it’s open source I’d be keen to test it out and review it down the track. I’ve used both ActiveCollab and BaseCamp and both are just as good.
[..YouTube..] @GideonShalwick I both recommend them but I’m using ActiveCollab since I feel much comfortable around its platform and modules. Also, I’ve been used to it since it is what I was managing when I started my online business projects. Its accessibility and reporting is much better for me as well with the use of its tickets, discussions, pages, files, etc. Plus, I do host on my own server.
So for me, I prefer using ActiveCollab than others.
[..YouTube..] @GideonShalwick Hey Gideon, thanks! I haven’t checked on that and I noticed one of my subscribers too told me that my right channel is missing so thanks for noticing it as well. I’ll have it noted next time.
My name is Tyrone Shum and I'm on a journey to outsource and automate my business to allow me to work only 12 hours a week. On this website I share with you my outsourcing strategies to achieve this goal and I have a passion to teach others about what I do. Read more 
[..YouTube..] ActiveCollab looks like a great product! Maybe you can add a WMFP assessment like in ProjectCodeMeter to make a work hours estimates.
[..YouTube..] ActiveCollab looks like a great product! Maybe you can add a WMFP assessment like in ProjectCodeMeter to make a work hours estimates.
Hi Tyrone,
You mentioned about Lastpass which I use to manage my online passwords.
Do you share your Lastpass account with your staff so they too have access to admin panels of your websites?
I’ve been worried about giving admin access to staff you’ve never met and would be very interested to hear how you do.
Besides your e-course videos are great! Thanks for sharing
Hi tyrone,
ActiveCollab Or BaseCamp , good choice but a few open source will be a good one. I came across this one, Project HQ. Isn’t it any better than the two former project management tool mentioned.
Hi Melissa,
I haven’t tried Project HQ and if it’s open source I’d be keen to test it out and review it down the track. I’ve used both ActiveCollab and BaseCamp and both are just as good.
Thanks.
[..YouTube..] @GideonShalwick I both recommend them but I’m using ActiveCollab since I feel much comfortable around its platform and modules. Also, I’ve been used to it since it is what I was managing when I started my online business projects. Its accessibility and reporting is much better for me as well with the use of its tickets, discussions, pages, files, etc. Plus, I do host on my own server.
So for me, I prefer using ActiveCollab than others.
[..YouTube..] @GideonShalwick Hey Gideon, thanks! I haven’t checked on that and I noticed one of my subscribers too told me that my right channel is missing so thanks for noticing it as well. I’ll have it noted next time.
[..YouTube..] Also, which one do you prefer?
ActiveCollab? Or BaseCamp?
And why?
Gideon Shalwick
[..YouTube..] Hey Tyrone
Great info once again!
One tip for your audio so it comes out at both speakers (as apposed to just one
).
Really easy to do… When you do your exporting, simply export the audio as mono instead of stereo. That way the sound will be equal on both sides.
Talk soon!
Gideon
[..YouTube..]